At first, planning an event can be exciting. You have loads of ideas running through your mind, and you can’t wait to get started. But as the guest list grows, it can be hard to think of activities that people of all ages have fun taking part in, foods that everyone wants to eat, and music people enjoy listening to. Here are a few tips when planning an event that won’t make you appear to be an amateur, even if you are one!
A photo booth
You have some great options for photo booth hire in Perth that will make your event even more memorable. Nobody can resist a photo booth and not only does it give your guests something to do, it gives them a fun treasure to take home after the party. With a photo booth at your party, there will never be a dull moment.
Book your venue
Get your ideal venue lined up and secured before you set the date. This seems obvious, but can be easily overlooked. You want to make sure the venue is the size and style you want, find out what dates are available, and then plan the event around those choice of dates. It is much easier to do it this way instead of trying to make a venue fit the date you have already planned on. If it must be on a particular date, make sure you book the venue way in advance. Check with your venue that they are willing to accommodate any special needs that you may have. For example, if you are organising entertainment or hiring a photo booth,, be sure that the venue is prepared.
Delegate responsibilities
Depending on the size of the event, you might want to consider establishing a team to help the occasion go as smoothly as possible. More than likely, you will run into issues that have not been considered when you first get going, and you want to avoid these unexpected issues snowballing into major problems. If you have help, these issues will be much more manageable and might keep your sanity at an acceptable level. Consider adding team members to the following areas:
- Find someone who will be in charge of the main features of the event.
This person will schedule the entertainment and the activities such as organising your photo booth hire. If the event is centered around an important individual or group, this person will act as a concierge for the VIP and verify the predetermined arrangements, such as accommodations, scheduling, etc. They may also be responsible for publicity and advertising. If the event is open to the general public, this will be an important aspect. You don’t want to organise an event and not have anybody show, because you didn’t let people know about it.
- Find an assistant to deal with the actual event location.
He or she will determine the appropriate place to have the event, and make sure that the size and other accommodations (such as catering, amount of bathrooms/other facilities) of the site are acceptable for the event. This person will also be responsible for the “legal” aspects of the event: being aware of and dealing with contracts, permits, paying the fees, etc.
- Make sure you have someone who can assist your guests.
This person will have a record of the contact information for the guests, keeping track of which guests will be attending, and making sure that all the guests are attended to during the event. Also, this person should provide guests with information concerning area accommodations, such as lodging, maps, etc., and will act as the point of contact to answer any other questions they may have concerning the event.
After organising the venue, guest list, caterer and entertainment, then it’s time for the smaller details. Again, enlist the help of family or friends who are skilled in certain areas like decorating and planning, to help with the overall success of your event. With you and your hand-selected team of people, your event is bound to be a hit.
