In the modern business world, everyone relies on the PDF file. It wasn’t too long ago that people had to deal with varying formats and unreadable or unchangeable files that put a damper on the business process. Then people had issues with operating systems. Some people would have Macintosh—especially students, and try to send dissertations in an opposing format. It was a nightmare when it came to productivity and interdepartmental communications. Then came the PDF. The PDF allowed for easier dissemination of documents throughout the world. Nowadays, everybody is using that format. If you’re not converting all your files into a PDF form, here are 4 advantages to doing so.
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Universally Accepted
PDF has the distinct advantage of being the number one file format in the world. It doesn’t matter where you are, or what operating system the receiver is using, they’ll be able to open, read, and even annotate anything you send. The folks at www.viewpdf.com will ascertain that millions of documents get converted every single day. That’s everything from legal documents, work protocols, and school reports. It’s become so ubiquitous that you actually lose out on a look of professionalism if you send a plain old word file.
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Encryption
If you’re worried about security, PDFs have a distinct feature of encryption. You can throw on a password to even access the file, much less read it. You can set up various tiers of encryption as well. If you’re sending a document in which only certain sections pertain to certain departments, you can keep the other portions hidden. This is perfect for classified information in environments like a hospital, where only necessary patient info is shared. This has also come in handy with lean startups trying to parse out jobs without risking their novel business plan.
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Conducive To Decision Making
PDFs allow for one to comment, annotate, and sign without having to switch between formats. It’s the all-in-one option for people working out contracts and reviewing the policy. It’s created in a way that anticipates how one would interact with a ready-made document, as opposed to focusing on the creation and drafting of the words. In short, the available features are conducive to review, reading, and decision making.
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Printable Formats
When you present information, be it from a slide show, or an excel sheet, you have to edit it to make it fit a hard copy format. There’s a lot of trial and error, as well as hoping the information is clear enough. Converting it to a PDF allows for instant carry over to a printable form. People still like to use paper. There’s still the value of a hard copy. Being able to send and use an easily printable file is a subtle victory in the peace of mind. Fewer fires to put out in the future make converting all that more worth it.
Converting your files to PDF format puts you ahead of any kind of issues you may have in terms of document dissemination. You don’t have to think twice when it comes to it. You can be sure that your documents are secure, easy to read, easy to print, and accepted all around the world.
